Whether you're exhibiting for the first time or refining an existing setup, this guide covers everything you need to know, from picking the right marquee footprint and organising hospitality tents to power, H&S compliance, and getting your crew in and out on time.
Identify your allocated site dimensions. Outdoor sites at Mystery Creek range from small 6 × 6 m plots to large multi-bay footprints exceeding 20 × 60 m. Plan for demo space, customer circulation aisles, and a rear storage / staff zone.
Choose a clearspan marquee sized to your footprint. We recommend adding 2–3 m each side for overhangs and sidewall access. Combine structures for larger sites. Isuzu & Hyundai ran a combined 20 × 35 m and 15 × 60 m side by side.
Hospitality tents require a designated zone on your site plan. Check the Fieldays outdoor exhibitor map for zoning rules. Allow space for bar counters, fridges, timber flooring, and clear sightlines from the main display area.
Fascia banners, full-height wall wraps, and branded vinyl panels keep your stand visible from a distance. Submit artwork dimensions early, we cut and print to your marquee spans so everything fits perfectly.
Available through the Fieldays Exhibitor Portal, order early, services sell out
240 V standard and high-amp options. Order early, site load is capped. We plan power distribution with redundancy and a generator backup if required.
Water connections for bar and hospitality setups. Grey-water drainage is required for any catering or beverage service.
One NZ modem hire recommended for a dedicated network. General site Wi-Fi is shared across 1,000+ exhibitors and may be unreliable for EFTPOS.
Timber flooring panels for hospitality areas, non-trip cable covers for public-facing zones, and compliant concrete weights where pegging isn't permitted.
High LED flood strips for general illumination, directional spotlights for displays, and festoon or fairy-light accents for hospitality zones.
A range of heaters including large diesel heater for chilly June days available for marquee use.
After-hours site security through the Fieldays security contractor. Gates are locked each day
Scheduled forklift slots available during pack-in and pack-out for heavy machinery, vehicles, or large display items.
Order broadband early, the One NZ modem quota sells out before the portal closes.
Use clear-wall bays on your frontage to maintain sightlines into the display space from the laneway.
Put registration and storage off the main loop, it keeps your stand tidy and queue-free on event days.
Plan a weather contingency, sidewalls, weighted entrances, and drainage channels prevent downtime during NZ June weather.
Combine structures for a larger presence, linked marquees can create one seamless branded environment.
Submit your site plan early, Fieldays H&S approval can take several days and delays pack-in if lodged late.
Visit Fielddays.co.nz for more information on regulations and guidelines.
Share your site plan, footprint, and objectives with us, we'll recommend sizes, services, and a clear itemised quote.